Welcome to our comprehensive guide for Small and Medium-sized Enterprises (SMEs) in the construction industry.
This resource addresses critical questions and provides insights into key financial and operational areas that impact your business. From navigating the complexities of joint ventures and financial consolidation to understanding indirect job costs, tax implications, and the benefits of captive insurance, we aim to equip you with the knowledge needed to make informed decisions and foster sustainable growth. Each section is designed to offer clear, concise answers to common challenges faced by construction SMEs.
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Accurate financial reporting is crucial for transparency and compliance. Construction companies often may have a decision to make in terms of assessing how a joint venture activity is reflected within its financial reporting. These methods include cost, equity method, full consolidation, proportional consolidation, or partial consolidation.
A well-structured joint venture agreement should explicitly define the allocation of responsibilities. This should cover aspects such as majority voting rights, profit and loss distribution, the designation of the managing partner, and mechanisms for dispute resolution. The significance of formulating a comprehensive agreement that addresses these factors cannot be overstated at the beginning of the joint venture. Clarifying these responsibilities prior to the commencement of the project will prevent potential issues in the future.
Prior to signing a joint venture agreement, a contractor should be evaluating the following:
Consolidation and combination are methods used to present the financial statements of a construction company and its subsidiaries or affiliated entities. Consolidation involves merging the financial information of a parent company and its subsidiaries into a single set of statements, eliminating intercompany transactions and balances. Combination, on the other hand, involves aggregating the financial information of entities under common control but does not eliminate intercompany transactions. This method is less common in construction companies and may be used for joint ventures or partnerships.
A construction company should consolidate its financial statements when it has control over other entities. Control is typically defined as owning more than 50% of the voting shares, being able to influence financial and operational policies, or having the power to appoint or remove the majority of the board of directors. Consolidation is necessary to provide a complete and accurate picture of the company’s financial position, performance, and cash flows, ensuring transparency for stakeholders.
When consolidating financial statements, a construction company must consider the following key factors:
Essentially, costs that are not easily identified with a specific project. Confusion often occurs in determining whether indirect costs relate to specific contracts or to the general operating expense of the contractor. Common indirect costs include: rent, utilities, depreciation, insurance, repairs and maintenance, and other costs related to construction facilities, as well as equipment. In addition, compensation, fringe benefits, workers’ compensation insurance, and payroll taxes for indirect labor (such as project managers and supervisors), are also indirect costs.
All indirect costs related to the construction process should be identified and included in an overhead pool or pools to be allocated to the construction costs of individual contracts. Determining overhead pools and allocation of those costs generally depend on the type of work and amount of costs incurred. Guidelines to be considered in determining the components of the overhead pools include:
GAAP allows a variety of methods for allocating overhead costs among construction contractors, including allocations based on direct labor hours, direct labor costs, or combinations of direct labor and material costs. A key point is that the contractor makes sure that the method used is systematic, rational, and consistent year after year. However, indirect costs and estimating processes change over time, therefore contractors should periodically consider the appropriateness of the allocation method used and revise the process as necessary to maintain accuracy.
Contracts run the risk of not recouping expenses or submitting inaccurate bids, which could lead to cost overruns and lost profits. Underestimating indirect costs during bidding often results in contract losses, while overestimating may prevent the contractor from obtaining the job in a competitive environment.
The small contractor exemption allows contractors with average annual gross receipts of $30 million or less to use the completed contract method or other permissible methods, potentially deferring revenue recognition for tax purposes.
Taxable income is recognized based on the percentage of the contract completed during the tax year. This is determined by comparing costs allocated to the contract and incurred before the end of the tax year with the estimated total contract costs.
The look-back method is used to correct over- or under-reported income from long-term contracts. After the contract is completed, the contractor must compare the actual income and expenses to the estimated amounts reported in previous years and adjust their tax returns accordingly.
Captives are subject to strict regulatory oversight, which can vary depending on the jurisdiction in which the captive is domiciled. They must comply with local insurance laws, maintain solvency requirements and submit quarterly/annual financial reports to regulators. The day-to-day administration of the captive will be handled by third party captive managers and consultants, but the Company will still bear ultimate oversight responsibilities including participation in the captive’s board of directors.
In addition, certain private foundations are required to pay tax on their net investment income annually as reported on their Form 990-PF, Return of Private Foundation, filed with the Internal Revenue Service.
Each member is required to post collateral for the purpose of funding and capitalizing the captive as well as collateralizing the policy issuing/fronting carrier. Members may post letters of credit or cash collateral with cash collateral providing an opportunity to earn investment income.
Led by a diverse group of shareholders and managers, Schneider Downs provides strategic and practical solutions for our construction clients in all facets of their business. Our dedicated team of more than 350 professionals have a wide background of tax, accounting, technological and business experience in the region, specifically in Pittsburgh and Columbus.
To learn more, visit our Construction Industry Group page.
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Schneider Downs is a Top 60 independent Certified Public Accounting (CPA) firm providing accounting, tax, audit and consulting services to public and private companies, not-for-profit organizations and global companies. We also offer risk advisory, transaction advisory, digital consulting, wealth management, retirement plan solutions and investment banking services. Schneider Downs serves individuals and companies in Pennsylvania (PA), Ohio (OH), West Virginia (WV), New York (NY), Maryland (MD), metropolitan Washington (DC) and additional states in the United States with offices in Pittsburgh, PA, Columbus, OH, and McLean, VA.
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